Overview
TM Forum projects typically have weekly meetings to collaborate, prioritise and agree work, collaborate on and review project deliverables and plan for upcoming events such as Team Action week and Live! in Nice.
The TM Forum project calendaring system supports individual and recurring meetings that have no end date - most project meetings are set up with no end date. The calendaring system instantly sends updated meeting invitation notifications that users can accept or reject . Meetings that are accepted by users appear on the users calendar, although note that their acceptance is not registered by the calendaring system.and add to their Calendar software e.g. Outlook, Calendar etc.
Many projects have several meetings scheduled each week. This is so meetings can focus on a work stream or cater to a timezone. The topic of the meeting is indicated by the title and the topic tag, for example, the Open Digital Project has a meeting entitled "B2B2X Partnering Weekly Meeting" and it is tagged with the topic "B2B2X Partnering". This allows users to subscribe to "B2B2X Partnering" meeting notifications.
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Managing calendar meeting invites and update notifications
As mentioned in
Accessing the Project Calendar
To access the project calendar click "Calendar" on the left shortcut menu on any page in the project:
Meetings are organised by topic allowing you to subscribe to topics/work streams that you are participating in. For Overview, Project Leaders can indicate the focus of a meeting with a Topic. For example the Zoom OSS Futures Calls meeting has the topics General and OSS Futures & APIs.
You can filter by topic in the Calendar view by clicking the links on the right hand side:
As a project member, you can subscribe to the topics you are interested in. By subscribing to topics, you will receive an email meeting invitation or update notification when a new meeting is created or a meeting is updated that is tagged with that topic.
Managing Calendar Notifications
To manage your calendar topic subscriptions , click on the Subscription button on the Calendar page in the project.
You can then edit what Calendar notifications you are sent.
See also:
You have a choice of "Instant" or "None" . Instant means you will receive and invite or update notification every time a meeting is added or updated for your chosen topic(s). Setting the subscription to "None" means you will not receive a notifications for that topic. Calendar notifications will give you the option to Accept or Decline as if the meeting invite were sent from another calendar application. If you Accept the meeting invite it will then be added to your personal Calendar on your computer.
Unsubscribing from Calendar Notifications
You can unsubscribe from Calendar notifications by following these steps:
- Open the Project Calendar
- Click Subscriptions button that appears above the list of meetings
- In the subscriptions pop-up select "None" next to the topic that you no longer wish to receive notifications on
- Click Save
- To remove any residual meetings from your personal calendar on your computer you will need to delete these manually
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Getting and Managing Notifications |
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