Overview
TM Forum projects typically have weekly meetings to collaborate, work on project deliverables and plan for upcoming events such as Team Action week and Live! in Nice.
The TM Forum project calendaring system supports individual and recurring meetings that have no end date - most project meetings are set up with no end date. The calendaring system instantly sends updated meeting invitation notifications that users can accept or reject. Meetings that are accepted by users appear on the users calendar, although note that their acceptance is not registered by the calendaring system.
Many projects have several meetings scheduled each week. This is so meetings can focus on a work stream or cater to a timezone. The topic of the meeting is indicated by the title and the topic tag, for example, the Open Digital Project has a meeting entitled "B2B2X Partnering Weekly Meeting" and it is tagged with the topic "B2B2X Partnering". This allows users to subscribe to "B2B2X Partnering" meeting notifications.
Ensuring meetings are on your calendar when you first join a project
When you first join a project you should ensure that the meetings you want to attend are on your business calendar. When you first join, you are not automatically sent meeting invites, as project meetings are set up as recurring meetings with no end date in the calendaring system.
To ensure the recurring project meetings are on your business calendar
- Select the Calendar page in the project page tree.
- Select the + Expand button on the weekly meeting(s) you want to attend from the list displayed.
- After expanding, scroll down, find and download the ICS file by selecting the Download ICS button
- Open the ICS file in your calendar. Save.
Managing calendar meeting invites and update notifications
As mentioned in the Overview, Project Leaders can indicate the focus of a meeting with a Topic. For example the Zoom OSS Futures Calls meeting has the topics General and OSS Futures & APIs.
As a project member, you can subscribe to the topics you are interested in. By subscribing to topics, you will receive an email meeting invitation or update notification when a new meeting is created or a meeting is updated that is tagged with that topic.
To manage your calendar topic subscriptions , click on the Subscription button on the Calendar page in the project.
You can then edit what Calendar notifications you are sent.
